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Now over 50 satisfied Vision practice's using Smart Priority Number!

Smart Priority Numbers - This great little utility has been designed with GP2GP and IM&T DES in mind and will automatically change Vision history priority numbers in an instant.

When receiving patient records electronically; if a previous practice adopted a different priority number strategy to yours or didn't use priorities at all. This will have an impact on all your guidelines and reports and ease of being able to find relevant data quickly within a patient record. However Smart Priority Numbers can rectify this problem quickly and easily.

If your practice hasn't adopted a priority number strategy but would like to start using them in Vision 3 to quickly display patient history by importance, Smart Priority Number can sort it out in a few minutes.

In no time at all you can easily sort out a new practice priority numbering strategy for your whole practice.

It can change priority numbers for a single patient or all patients, using a single Read code or multiple Read codes, and even searches Null priority number fields to enable you to quickly add a number to each and every medical history.

Smart Priority Numbers will be used time and time again saving your summarisers hours in having to amend each record one at a time in each new patient record received electronically.

This is a one off purchase at £95.00 +VAT for your practice that can be used from any workstation and by any user at anytime.

Every few months load up your preferred Read codes within Smart Priority Numbers to quickly tidy up the whole system.

NEWS FLASH - 5th August 2010

Due to popular demand we have been asked to provide a means to only change the earliest or latest priority numbers for multiple history entries, rather than all. As this is quite complex, we feel that Vision is much better placed in extracting this information. Therefore we are currently designing an option to be able to read the contents of an exported Vision search (tab separated txt) file. It will match up each patient record via the pat_id and verify a found medical history entry using the event date and exact Read code.

This will allow each practice to totally control which priority numbers get changed.

Audit Trail

Smart Priority Numbers does change priority numbers directly in the vision database, which means that no audit trail will exist in Vision. Therefore Smart Priority numbers provides a full audit trail within the program itself and you may also print a job sheet off after each run.

Click here to view an example of our SPN audit trail report

It has come to our attention that a few specific NVUG members seem to have concerns regarding audit trails. However, we feel that all users should be aware that there is an industry standard with regards to audit trails and deleted records, in that they only exist for the time you remain with your current software supplier. System One even removes transferred out patients and you may need to pay extra to access this data. Therefore always make sure you keep the last backup tape if you ever decide to change suppliers (which hopefully you never will, as we still believe Vision is the best medical system on the market, once users fully understand it's full capabilities, and this knowledge only comes from training which may be booked by emailing training@inps.co.uk or call 024 7642 2334.

Smart Priority Number Uses

Here are a few scenarios that Smart Priority numbers can quickly resolve:
Query

Your practice just received a new patient record via GP2GP and filed all the records.

However the previous practice adopted a different priority number strategy, and all the major diagnosis Read codes where recorded as priority 4 while your practice normally record them as 1...

Resolve

If you already have the patient record open in Consultation Manager, when you open Smart Priority Numbers it will automatically have selected that patient for you, alternatively click the "Select a Patient" button as you would in Vision.

As you need to change all history records that already have a priority number, tick the checkbox "All Histories"

Then select the number you would like to change in the "From Priority No" drop down list

Finally select the "Change To" priority number

When you click "Prologue" it will display brief information about what will be changed if you proceed. Like the total amount of history records found, there Read code, description and date of event in the patient record.

Once you commit the changes, Smart Priority Numbers will display a final report for you to accept or reject these changes. If you reject these changes Smart Priority Numbers will simply run the process in reverse.

Query

Your practice would like to make sure that most chronic disease Read codes are recorded with a priority 1...

Solution

If no individual patient is selected, Smart Priority Numbers presumes the following selections relate to all active patient records.

Click the "Select Read code(s)" button to list all the significant Read codes. Note that it uses the same terminology as Vision Searches, i.e. Of Type is hierarchal (all codes within the folder) while Is Equal to relates to the individual Read code.

Then select All in the "From Priority No" drop down list, so that regardless of there current priority number it will change them all.

Finally select the "Change To" priority number

When you click "Prologue" it will display brief information about what will be changed if you proceed.

Once you commit the changes, Smart Priority Numbers will display a final report for you to accept or reject these changes.

Note: when no patient is selected Smart Priority Numbers requires exclusive access of Vision as a safety precaution should you wish to reject the changes.

Auto Exit

Allows you to start Smart Priority Numbers (for example: before you leave in an evening) and once the job has completed it will automatically exit.

Selecting this option automatically acknowledges that you accept the committed changes once set to run and on completion of the job a final report will be saved in pdf format as “SPN yy-mm-dd hh mm.pdf” to the C:\Extract folder for you to review when you return.

Read code Selection

The only item that may not be that obvious would be how you change the Read code selection.

Which is using the right mouse click while the mouse pointer is over the list box.

Use the Save As button to store your Read codes for future use, and Load them up when required. This provides consistency throughout your practice.

Exclude certain Read codes

There is now a facility when changing priority numbers for a single patient to be able to exclude certain Read codes that are displayed in the prologue.

This will now enable the user to enter a higher level set of Read code(s) and then review the produced list and decide what to include and exclude.

Just double click the Read code or use the space bar on the keyboard once you have highlighted the specific Read code. This will then toggle between exclude or include.

Smart Priority Numbers Help

We felt that most of the selections in Smart Priority Numbers were fairly self explanatory, therefore we haven't provided a help book but instead produced help tips when you hover your mouse pointer over a feature.

This web page should provide all the help you need to be able to use Smart Priority Numbers

Important Note:
Currently Smart Priority Numbers can only be run in a local server environment due to a Microsoft OLE DB Provider for Visual FoxPro (VfpOleDB.dll) which needs to be registered to access Visual FoxPro databases and tables in Vision.

Therefore until further notice practices' on remote server solutions (VES, WES, Bureau, CCA, etc..) will not be able to run this application as INPS do not currently register this Microsoft VfpOleDB.dll file by default.

Only Practices' that manage there own server can use Smart Priority Numbers at present.

We do hope you find Smart Priority Numbers useful.

TailorMade IT Solutions is always looking to improve on the functionality of Smart Priority Numbers and we welcome any feedback to help develop this product further.

Please email: support@tailormadeit.co.uk and let us know your views, whatever they maybe.

Kind Regards,
Bradley Sieve

User Comments:

"I just wanted to drop you a note to thank you for the Smart Priority Numbers software. I installed it a couple of days ago and already it's sorted out lots of coding problems we've had." Dr Paul Hepple (Muirhouse Medical Group)